Administrative Assistant | Job Description 

The administrative assistant position is a part-time position characterized by 3 main duties: coordination, communication, and oversight. You will be working closely with the pastoral staff in the planning and operations of church life and ministry at New Hope Fellowship Mississauga. Duties include scheduling, coordinating serving members, sending email communications, creating and sending forms, drafting announcements, record-keeping, updating public platforms, and other admin related duties. At times you will be a liaison between different ministries, within New Hope Mississauga, across New Hope campuses, between ministries within the larger body of Light Presbyterian Church, and also between the church and the public. 

Qualifications:

• A committed follower of Jesus Christ.

• Able to work with a team and under leadership.

• Emotionally mature and have deep love for the church and desire to serve long-term. (The position will potentially require longer hours).

• Organized and meticulous.

• Articulate and able to communicate with clarity in writing and in speech.

• Creative, passionate, teachable and humble.

• Working knowledge of Microsoft office and Google workspace. 

• Website and Photoshop/Publisher design skills are a plus.

Duties & Responsibilities:

May include but not limited to:

• Work closely and primarily with the pastoral team of New Hope Fellowship Mississauga campus to support administrative tasks.

• Communication liaison between pastoral staff, elders, deacons, ministry team leaders, congregation members, other campus leaders and/or other LPC ministry leaders. 

• Oversee, delegate and coordinate operations of Sunday Service, prayer gatherings and other church services and events. 

• Create and communicate weekly announcements and program through the bulletin and E-Newsletter 

• Prepare, collect and/or review weekly service materials including printing cue sheets, bulletins, pre-registration, videos, PowerPoint, water bottles, 

• Attend twice weekly staff meetings, collate agenda and record minutes.

• Create and update task and event tracking systems like the weekly agenda, yearly schedule and pastoral team calendar. 

• Create forms (physical and/or electronic) to collect information, registrations and feedback.

• Purchase supplies related to office needs, baptisms, special services (flowers and certificates, etc).

• Coordinate and assist in cross-campus and cross-ministry matters, including communications, event planning, venue booking, print materials, etc. 

• Manage and update church website weekly in collaboration with the tri-campus website committee 

• Manage the Mississauga Campus YouTube page and podcast. 

• Maintain and update church membership database.

• Respond to general inquiries both within and outside of New Hope Fellowship, redirecting requests to appropriate person(s).

• Design church related materials like sermon graphics, announcement graphics, discipleship class booklets, forms 

Other Details:

• Start from January 2022 (Training from December 2021).

• Contract renewed annually.

• Working hours per week to be confirmed depending on the candidate’s qualifications, 20-25 hours estimated.

• Compensation TBD.

• Deadline to apply is Nov 15th.

Please submit your cover letter and resume to HR@newhopefellowship.ca.